Pre-Audit of Fuel, Oil and Lubricants

February 23, 2023

Requirements

1 . Obligation request (3 original copies)

2 . A/P list (if applicable)

3 . Purchase Request

4 . Charge invoice/ billing statement (duly received by regular employee- rep)

5 . Purchase Order duly received by COA

6 . Certificate of acceptance on delivery

7 . Issuance slip(s) duly signed by authorized recipient(s) and indicating the identification of equipment or vehicle

8 . Summary of Fuel Consumption

9 . Report on official travel

10 . Driver’s trip ticket

11 . Certificate of inclusion of gasoline in PPMP (duly signed )

12 . PPMP duly signed by authority/(ies)

13 . SP/LSB resolution duly certified

14 . Abstract of proposal/ BAC Res. (at least 5 signatories including end- user)

15 . Canvass sheets

16 . Proof of valid eligibility documents duly certified by BAC

a. PhilGEPs Registration ID
b. DTI/SEC Registration
c. COR from BIR
d. Latest tax return/Valid tax clearance
e. Business permit
f. Omnibus sworn statement (original)

17 . Proof of posting in PhilGEPs website (if ABC >50,000; certified by BAC)

18 . Proof of posting in PhilGEPs website (if ABC >50,000; certified by BAC)

19 . Disbursement voucher (2 original copies; passed through CTO; stamped by BAC indicating mode of procurement and duly signed)

Procedures

1 . Proceed and ask for a queuing number allotted to Pre-Audit Division

2 . Wait in a queue until its turn

3 . Proceed and submit the complete set of requirements to the Pre-Audit Division

4 . Receive the Deposit Card/Priority Pass

5 . Present the Deposit Card/Priority Pass

6 . Receive the approved/ disapproved claim

Application Form