Pre-Audit of Common Goods and Services
February 23, 2023
Requirements
1 . Obligation request (3 original copies)
2 . A/P list (if applicable)
3 . Purchase Request/ Job Order Request
4 . Charge invoice/ billing statement (duly received by regular employee- rep)
5 . Purchase Order duly received by COA
6 . SP/LSB resolution duly certified
7 . Additional Requirements (duly certified) for specific (peculiar) type of transaction
-Drugs and medicines
a. Certificate of conformity to PNDF Vol. 1
b. Certificate of product registration in FDA
c. Certificate of good manufacturing practice from FDA
d. License to operate as drug distributor/ manufacturer (BFAD)
-Handheld Radio
a. Permit to purchase from NTC
b. License to operate from NTC
-Firearms
a. Permit to purchase from PNP
b. License to operate from PNP
-Transportation equipment
a. Registration from LTO or other appropriate agency in the name of City Govt.
b. Insurance in the name of City Govt.
c. Authority from City Mayor/DBM Sec./ President depending on type of vehicle
d. Proof of non-availability under Procurement Service or justification on resort to procurement methods other than PS
-Rice
a. NFA Certificate for distribution
-Lease of Real Property and/or Venue
a. Justification: Lease vis-à-vis Purchase
b. Rating Factor Report of Lessors
b. Comparative Market Price Analysis
8 . Warranty (1 year for equipment, 3months for supplies)
9 . Sufficient performance security (if defined in RFP/Invitation to bid)
10 . Certificate of inclusion of PR/JOR in PPMP (duly signed)
11 . PPMP duly signed by authority/(ies)
12 . Abstract of proposal (at least 5 signatories including end-user)
13 . Canvass sheets
14 . Proof of valid eligibility documents duly certified by BAC
a. PhilGEPs Registration ID
b. DTI/SEC Registration
c. COR from BIR
d. Latest tax return/Valid tax clearance
e. Business permit
f. Omnibus sworn statement (original)